Toyota Material Handling Australia Pty Limited ("TMHA") aims to provide its customers, suppliers and agents with the best possible products and service. To achieve this, we aim to make efficient use of the personal information we collect from our customers.
We also want our customers to have confidence that in handling personal information, we afford that information an appropriate level of privacy, consistent with the National Privacy Principles and the Australian Privacy Principles.
This statement sets out our policy for dealing with your personal information.
You/ Your refers to our customers, suppliers and agents.
What is Personal Information?
Personal Information is any information or an opinion about you that identifies you, or by which your identity can reasonably be ascertained whether true or not, or whether recorded in material from or not.
The kinds of personal information we collect includes contact details such as your name, email, phone and mailing or delivery address.
Why personal information is collected by TMHA
TMHA (including its related bodies corporate) collects personal information from its customers, suppliers and agents, or employees or officers of its customers, suppliers and agents, reasonably necessary for purposes relating to the products and services it offers. Those purposes include:
- responding to enquiries regarding sales, products, accessories and services for material handling equipment.
- receiving feedback and dealing with complaints
- processing orders and administering accounts
- providing customer and dealer support
- applications for employment
- administering materials handling equipment warranties and product recalls
- marketing and promotional activities
- product development and market research
- meeting our regulatory and legal obligations.
- If we are unable to collect personal information we reasonably require, we may not be able to do business with you or the organisation with which you are connected.
How does TMHA collect personal information?
Where possible, TMHA will collect your personal information directly from you. This may take place in a number of ways, such as when you give us a written order or ask us to provide a product or service over the telephone or internet. Our website may also offer interactive facilities, such as customer enquiry or comment forms and competition entry forms, where personal information may be collected. In addition, we may obtain personal information from third parties such as our agents and distributors, contractors and regulatory authorities. In these situations we will take reasonable steps to ensure you are made aware that TMHA holds your personal information.
Do we disclose personal information to anyone else?
In providing you with a product or service, we may sometimes need to disclose your personal information to others. It is generally our policy not to disclose information to external organisations, however, examples of the types of organisations we may need to disclose information to in the course of providing a product or service are:
- related bodies corporate
- TMHA agents
- parts suppliers
- insurers and financiers
- a person outside TMHA who is contracted to us to provide a particular service on our behalf.
- business partners
- government and law enforcement bodies
Some examples of the kinds of organisations with which we contract are
- mailing houses for bulk mailing of letters and notices;
- printers for marketing material; and
- accountants, lawyers and other service providers.
Those contracted parties are not authorised by us to use personal information for anything other than the purpose for which we supplied that information to them.
Sometimes, the law requires us to disclose personal information. We may disclose personal information in certain situations, such as where it is reasonably required by law enforcement bodies, where there is a threat to life, health or safety, or where we reasonably believe the disclosure is necessary to respond to unlawful activity. For example, information may be disclosed to a court in response to a subpoena or to a Government agency such as a vehicle licensing authority or the Australian Taxation Office. We may also disclose personal information where the individual consents to us doing so. That consent may be written, verbal or implied from your conduct.
From time to time, we may use personal information to inform our customers about our products and services, or about special offers and promotions that we think may be of interest to you. We will notify you to option to unsubscribe from marketing material. You can also let us know at any time if you no longer wish to receive marketing material (by contacting us by any of the means set out below) and we will remove your details from our direct marketing database.
TMHA does not disclose personal information to organisations outside TMHA and the Toyota group of companies for the purposes of allowing them to direct market their products. However, we may join agents and other business associates of TMHA in joint marketing of our respective products and services to customers. As above, you can let us know if you no longer wish to receive these types of marketing material.
If the law requires us to provide you with information about our products or services, we will provide that information even if you have elected not to receive information about our products and services generally.
Ensuring personal information is up-to-date
We rely on the personal information we hold in conducting our business. Therefore, it is very important that the information we hold is accurate, complete and up-to-date.
We do everything we can to ensure that the personal information we hold is accurate complete and up-to-date whenever we collect or use it. This means that from time to time, we will ask you to tell us if there are any changes to your personal information. If you find that information we hold about you is incorrect, please contact us immediately and we will correct it. Security of personal information is important to us and we take all reasonable precautions to protect personal information from misuse, loss, unauthorised access, modification or disclosure.
Some of the ways we protect personal information include:
- external and internal premises security;
- restricting access to personal information only to staff who need it to perform their day to day functions.
- maintaining technology products to prevent unauthorised computer access, interference, modifications, or damage to electronically stored information, such as requiring identifiers and passwords, firewalls and anti-virus software; and
- maintaining physical security over paper records.
- access to personal information by individuals.
Access to personal information by individuals
You can access the personal information we hold about you by contacting us by any of the means set out below. We may charge an access fee to cover the reasonable cost of retrieving the information and supplying it to you. Access to personal information may be refused in a number of circumstances, such as where the information relates to anticipated legal proceedings or the request for access is frivolous or vexatious. If we deny or restrict your access, we will explain why.
Privacy & our websites
The type of personal information we collect on our websites depends on how you make use of the sites.
When visiting our site, you will not be required to provide us with any personal information unless you request information about a TMHA product or service; respond to a TMHA competition or promotion or submit an online application or request. In that case, we will ask you to provide contact details along with other information required to respond to your request or allow you to enter the competition or promotion.
The information provided may also be retained for product planning purposes, and unless you tell us that you don't want it used for direct marketing purposes, may be used for those purposes. Our contact details are provided at the end of this policy document.
If you send us an email
If you send us an email containing personal information, we will take reasonable steps to ensure the confidentiality of that information. The content of emails is sometimes monitored by our Internet Host for maintenance and fault detection purposes. We may also monitor email for legal compliance purposes. E-mails may also be sent to our agents or contractors when they relate to product or service enquiries or complaints. They also treat the information confidentially, but do record it in our in-house database.
Although we take steps to protect information sent by e-mail, e-mail is not a secure method of communication and if you are concerned about sending your personal information to us in this manner you may prefer to contact us by any of the other means set out below.
If you believe that the privacy of your personal information has been compromised, please let us know. You can make a complaint by contacting the person or department you were dealing with or by calling 02 8706 6100 and asking for the privacy officer. We will respond to complaints as soon as possible.
Third Party Websites
Our website may contain links to websites which are owned or operated by third parties independent of TMHA including websites owned or operated by our service providers. Those websites should contain their own privacy statements and their owners or operators are responsible for informing you about their security and privacy practices.
If you would like more information about TMHA's approach to privacy, please contact firstname.lastname@example.org
You can contact TMHA by telephoning us on (02) 8706 6100.